Personal Assistant to Managing Director (Part-Time)

As the Personal Assistant of the Managing Director, you will be part of a nice 8 persons team who is working on a social entrepreneurial way for a good cause. However, Close the Gap does not receive any government funding, therefore a corporate attitude and mindset is required to exceed expectations from the corporate partners.
Together with the Managing Director you will make sure of the office good functioning:

• Providing high level organisational and administrative support and working closely together with the Managing Director
• Managing the Managing Director’s agenda, contacts and later on his email-inbox
• Managing proactively the calendar, scheduling and coordinating meetings, and making and confirming appointments
• Coordinating other invitations and events where the Managing Director is present or involved
• Preparing PowerPoints and other documents
• Acting as a point of contact for executives, partners and other business relations
• Organising all travel and accommodation, both international as local
• Managing all incoming and outgoing mail and sort internally and manage the Managing Director’s mail , as well ‘general management’ related mails
• Managing the payroll together with the payroll processing service provider
• Managing all HR matters (illness, vacations, in-house regulations, fleet, etc.)
• Managing expenses registration
• Assisting in the pre-accounting and payments together with the accountant
• Coordinating ad hoc projects
• Acting as a ‘welcoming host’ for visitors to the office and coordinate the office management, by including all team members in a role schedule for office management task such as kitchen, mail

• Education: Minimum Bachelor Degree (Office Management, Languages, ...) or an equivalent through experience
• Languages: You have an excellent knowledge (oral and written) of Dutch (first language used) with a very good level of English and French
• Experience: Have at least several years relevant professional experience as a PA or Office Manager
• PC skills: You have a strong working knowledge of MS Office tools : Word, Excel, PowerPoint, E-mail and ability to learn quickly new systems
• Personality and competencies:
• A genuine and keen interest in ‘development work towards developing countries’ with a mindset of equality between partners
• You are a mature, well-balanced and trustful person
• Must be self-motivated with excellent organization skills
• Loyalty, discretion and integrity are important values you cherish
• Able to create good relationships with internal and external stakeholders
• You have outstanding interpersonal and communication skills and the demonstrated ability to effectively interact with high profiles
• Attention to detail is critical and must maintain high level of professionalism at all times
• You are service minded, friendly and enjoy working within a small team in an dynamic environment who works for a good cause
• You are proactive, solution orientated and have an enthusiastic personality with a can-do attitude
• Ability to work independently with limited guidance, able to multi-task, capable of establishing and managing multiple priorities simultaneously

• an attractive salary with full extra-legal benefits
• a fixed part-time contract (number of houres can be discussed)
• a pleasant, entrepreneurial atmosphere, in nice offices
• you will be part of a nice team who is working for the good cause
• ability to evolve
• good location (next to public transport or personal parking foreseen)